By now most people are aware that you need to change your important passwords every so often, but here at Take Root Creative, we see many non-secure passwords or clients who don’t know how to access their password when needed.

Many devices come with built-in cloud-based password storage which is really helpful as long as you know where you can access your password and these passwords sync between all your devices. We suggest going above and beyond by using a safe password storage service. We’ll break down the reasons why this is a good idea and how you can get started creating your own password storage system.

Why a password storage system is a good idea:

• You only need to remember one password – the password for the storage system – so you can create a really secure password backed with two-factor authentication and other protections in place.
• You can have super complex (auto generated) passwords for all your accounts.
• You’ll have a secure and easy way to access your passwords all the time that is synced across all your devices regardless of compatibility.
• Share passwords with staff members in a secure way.
• Receive notifications when a password you have for any account that has turned up in a data leak or hack.

Keeper Security

As Take Root Creative began to grow and we were managing several hundred digital accounts, we needed a better way to store and access passwords from our clients. It’s our responsibility to handle this data safely so we did our research and landed on Keeper.

Keeper is a subscription software that does all of the password storage things we discussed above and it starts at $2 per employee, per month. There is an enterprise dashboard that allows for employee management and forces each person to change their access password every 60 days. This is in addition to two-factor authentication.

The dashboard can be accessed via a browser window, a built-in browser extension, a phone app and a computer program/app. Our company set-up includes two main folders – one for our internal accounts and a second folder for client accounts. We can quickly set-up a new client folder and store everything in it securely but still allowing all applicable staff to access what they need for their tasks associated with that client.

The built-in Security Audit allows us to make suggestions to clients when their passwords are not strong enough as well as keep on top of our own passwords to make sure we are not at risk of data compromisation ourselves.

In Summary

Whether or not you choose to use Keeper, we highly recommend some form of password storage software and there are many options available including LastPass and 1Password so make it a priority to get secure in 2024. We’re always happy to answer any questions regarding password storage or any other digital business needs.